Paperless Applicant Tracking System

Streamlining Recruitment: The Benefits of a Paperless Applicant Tracking System

Hiring should be simple. With a paperless applicant tracking system (ATS), it is. Say goodbye to the tedious search for candidate information, the hassle of pen and paper, misplaced records, and bulky filing cabinets. Talent Funnel’s ATS is designed to enhance your recruitment team’s efficiency.

With a paperless ATS, you can transform your hiring experience and provide your recruitment team with the smart workflow they deserve.

Whether you’re new to applicant tracking systems or looking to transition to a paperless solution, let’s explore what this means and the benefits it offers.

Discover Better Recruitment: What is a Paperless Applicant Tracking System?

As the name suggests, a paperless applicant tracking system enables you to conduct your hiring entirely online, eliminating the need for offline processes. This creates a faster and more streamlined recruitment process that benefits your employees, candidates, and your brand. Candidates are often customers; providing them with a positive experience is crucial, whether you hire them or not.

With a paperless ATS, all necessary documents—CVs, interview notes, and job descriptions—are at your fingertips. But what does a paperless ATS mean for your hiring process?

Improve Your Carbon Footprint

We’re all becoming more conscious of our impact on the planet. A recent study shows that the average UK office worker uses 10,000 sheets of paper each year, with 75% ending up as waste. Across the UK population, this amounts to millions of wasted trees.

By utilising Talent Funnel’s paperless ATS, you can encourage your hiring team to reduce printing and paper waste, helping to save more trees. Under each candidate’s profile, important information—such as CVs, cover letters, job descriptions, references, right-to-work status, and onboarding information—can be stored digitally. That’s six documents saved from the waste bin, demonstrating how quickly the savings add up.

Whether your business aims for net zero emissions or simply wishes to improve its carbon footprint, a paperless ATS is an excellent choice.

Additional Benefits of a Paperless Applicant Tracking System

Save Time with Automation

Simply put, pen and paper can’t be automated. An ATS enables you to fully utilise automation, saving significant time in your hiring process. With custom workflows designed to suit your recruitment team’s needs, tasks such as email automation and onboarding requests become streamlined.

Learn more about ATS automation.

Amanda Walden

Head of People Development – McMullen’s Brewery

Thanks to your team for making such as stress free project. The system is ridiculously user friendly and we’re really pleased with the end product.

Quick Access to Candidate Records

A paperless ATS allows for rapid access to candidate information. Within seconds, you can navigate details such as:

• Application status
• Progress funnel stage
• Email and SMS sending
• Interview invitations
• Interview notes

This efficiency saves hours of lost productivity across a single recruitment drive.

Reduce Reliance on Office Storage

Filing cabinets are cumbersome, and maintaining an organised filing system requires unnecessary time. A paperless ATS eliminates the need for physical storage, saving office space and reducing organisational chaos, allowing your team to focus on their core responsibilities.

Secure Storage in the Cloud

Cloud storage is now essential. Paper copies are at risk of loss or damage—be it from spills, misplacement, or other accidents. A paperless ATS ensures your recruitment processes are secure and accessible 24/7. Search, delete, and recover candidate records in seconds, relieving your team from potential headaches.

Simplified GDPR Management

Despite feeling outdated, GDPR regulations still apply to all data handling. Talent Funnel’s ATS manages essential aspects of GDPR compliance, from securely storing sensitive candidate information to managing deletion requests. Whether it’s a quick name search with one-click deletion or automatic data purging, a paperless ATS ensures your business remains GDPR compliant.

Enhanced Access for All Users

Do you operate across multiple UK locations or have colleagues on leave? Talent Funnel’s ATS is configured for collaboration. Easily access candidate profiles, vacancies, and hiring pipelines. Share interview notes and application timelines in one place to maintain productivity.
With a paperless ATS, geographical barriers or staff absences will not hinder your recruitment efforts.

By embracing the benefits of a paperless applicant tracking system, you can enhance your hiring processes, reduce environmental impact, and create a seamless experience for both your team and candidates.